THE 5Ps + 1 of Meeting Together
Download the pdf or contact us and we’ll send you a bundle of 5Ps+1 postcards.
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Our 5Ps +1 tool is the facilitation framework which get2thepoint consultants use before, during and after any meeting and is also the framework which supports all our facilitation skills training.
Each of the 5Ps has its part to play before, during and after any meeting.
BEFORE 40%
Why do you need to have this meeting and why now? Ask this before every meeting, even the most
routine, to bring them to life.
Then draft the precise purpose that expresses where you and others need to get to by the end of the meeting. Everything flows from this clarity.
Take care of the practicalities: find a date, time and place that will suit the budget and the style of the gathering. Invite relevant participants enticingly.
Design the programme/agenda: decide what items are needed, how long and in what order. Plan the next steps that will be necessary immediately after the meeting.
Send out the programme and papers in good time.
DURING 20%
Always reconfirm the purpose of the meeting and re-negotiate the programme if
necessary.Pace the proceedings so that all present can participate effectively
and well. Pause when necessary, handle discomforts and conflict skilfully, end the meeting well – and
on time.
AFTER 40%
During the meeting you planned next steps: now do them.
Circulate minutes/notes within a few days. Do what you said you would. Review and learn for
the next meeting...
People
People are at the heart of any meeting. We gather for the business of creating something together.
Each of us influences every meeting we attend – by our attitude, our words, our actions
and even by our silence. The 1P for people plus the 5Ps of purpose,
practicalities, programme, pace and plan next steps connect the
heart and craft of any meeting.
Transform a meeting: change a world.
